As a response to my past article, On writing to the department chief, I had several folks ask me what kind of letter should one write when initiating communication with physicians. The following is an example of a letter, which you can use to ask for observership opportunities.
DON’T copy the letter verbatim because you may find that your credibility will be called into question using cookie cutter templates. The idea of showing the below example is to allow you to formulate a channel of correspondence that gets results.
This template letter may be applicable to you in most cases but if background is unique enough, the letter may be molded to support your intent. Also make sure to read the foot notes to different points that are touched in this letter paying careful attention to the topics brought forth. Also, the italics are special directions, that you can modify as needed to suit your purpose.
Name: residency applicant two lines of your current address can go here phone numberSeeking a possibility for shadowing [i] in Dept. of (your favorite field here ). This line will be an explanatory heading unlike the email subject, which has to be attention grabbing.
Dear Dr. Dept. Chair [ii] (personalize by using name ),(Introduction, paragraph). The purpose of my correspondence with you is to explore opportunity to shadow in your department. As you may be aware, one of the silent requisites prior to being accepted into a US program is familiarity with the US health care system [iii] . I am determined to understand the nature and workings of health care delivery in US and for that matter would like to shadow a medical team.
(Why I chose you, paragraph ). The reason I chose your department is because, it is one of the busiest programs with illustrious faculty, and a training program [iv] that seems to uphold the six core values of the ACGME curriculum [v] . The breadth of patient care issues and the depth of involvement of your physicians are worth learning from.
(Why you should choose me, paragraph ). I am driven and ambitious to achieve a level of professional excellence, which I see in action at your program. The testament to that statement comes from ______ (insert your best accomplishment, or recognition, it has to be good!) [vi] . Also, I am very interested in continuing this association by applying to your program for residency starting in 20__. This engagement will allow the faculty to evaluate for themselves a potential asset for the program. I am attaching a one page resume for your perusal at this time [vii] , I will be more than happy to send a detailed CV, if you wish to consider extending me the offer.